Frequently Asked Questions
Direct answers on pricing, delivery, licensing, and logistics. Anything missing — email hey@rafaelbastos.co.uk and I’ll answer shortly.
How do you handle GDPR and photographing event attendees?
I work to your event’s privacy protocol: photography notices at registration, opt-out lanyards or no-photo zones, and prompt deletion on request. For headshots and portraits, subjects approve images before publication.
How far in advance should we book?
2–4 weeks for standard events; peak season (May–June, September–November) books 6–8 weeks out. Short-notice coverage is sometimes possible — always worth asking.
Do you take a deposit?
25% on booking, balance on delivery. Corporate clients can pay on invoice with standard 15-30-day terms.
Do you travel outside London?
Yes — UK-wide and internationally. Recent assignments: Las Vegas, Miami, Berlin, Brussels, Paris, Madrid, and Doha. Travel is quoted transparently in advance.
Can you cover large events alone?
I work solo by default. For multi-track conferences or simultaneous sessions I bring a second photographer, and I can add videography and dedicated editing when scope requires.
What languages do you work in?
English, Portuguese, and Spanish — useful for international delegations and multilingual events.
What's your photography style?
Editorial. I trained as a press photographer (Camera Press, Vogue Brazil) and shoot moments rather than setups: real reactions, clean compositions, honest colour. Subjects have included Lewis Hamilton, Jared Leto, Sebastião Salgado, and the CEOs of Adobe and Nvidia.
How much does event photography cost in London?
Half-day coverage (up to 4 hours) from £550; full-day (up to 8 hours) from £950; multi-day conferences and international events quoted on enquiry. Prices include pre-event planning, editing, and a licensed digital gallery. Quotes are fixed before the event — no surprise fees.
How much do branding shoots and headshots cost?
Branding: half-day from £700, full-day from £1,200. Headshots: individual sessions from £250; on-location team sessions from £650 (half-day, up to 20 people — roughly £55–£80 per person at volume).
How quickly will we get our photos?
Same-day or next-day delivery for events with press or PR deadlines, with selected highlights available during the event for live social media. Headshot and branding galleries are delivered within 3–5 working days; event galleries within 5 working days.
Who owns the photos, and how can we use them?
You receive a commercial usage licence covering marketing, web, social media, PR, and internal communications. I retain copyright — standard practice in UK commercial photography — and full buyouts or extended licences (advertising, out-of-home) can be arranged.
Do you supply RAW files?
No — RAW files are unfinished work. You receive professionally edited, colour-graded, high-resolution files sized for print and web.
Are you insured?
Yes — full Professional Indemnity and Public Liability insurance. Documentation is available on request for procurement and venue compliance.
What if your camera fails — or you're ill on the day?
Every event is shot with dual camera bodies, backup lighting, and dual-card in-camera backup. If I’m ever unable to attend, I maintain a network of trusted London photographers of comparable standard and will arrange a briefed replacement — in 25+ years I’ve never missed an event.
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